The Administrative Assistant works under the direction and in collaboration with the Executive Director and Librarian of the American Congregational Association with responsibilities for general office and library administration.
Responsibilities:
Performs all secretarial and administrative functions (filing, correspondence, event, meeting and travel arrangements, etc.) to assist Executive Director
Manages fundraising database and e-newsletter
Prepares bank deposits of donations
Charts registrations for all classes and library events
Maintains all mailing lists
Writes thank you letters for donations
Creates and circulates quarterly meeting minutes and reports for Board of Directors
Carries out related duties as required (bulk mailings)
Processes and tracks requests for travel grants
Provides Archivist with necessary records for ACA archive
Maintains general library record keeping and correspondence
Assists Executive Director and/ or Librarian with special projects as assigned
Provides general office assistance to Associate Librarian and Archivist as needed
Requirements:
Two or four year degree or equivalent work experience
One-three years experience working in a church, religious organization, or nonprofit setting
Excellent technical skills required, including: Microsoft Office Suite (Excel, Word, Access), bookkeeping, and online donation/fundraising systems
Background and/or education in Congregationalism desirable
Advanced organizational and analytical skills, and attention to detail
Strong oral and written communication skills
Ability to work independently and as team member
Please apply by October 17, 2008. To apply please mail or email cover letter and resume to:
Claudette Newhall, Associate Librarian, Congregational Library, 14 Beacon St., 2nd Fl., Boston, MA 02108
cnewhall@14beacon.org
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